Purchase Assistant

Terumo Global Business Services (GBS) aims to serve as a platform for future business growth and a model for continuous improvement and innovation that unlocks value potential. The team being assembled will be key in driving process standardization and optimization by centrally managing end-to-end processes, while meeting service delivery expectations.

This is a temporary position of 1 year. The Purchasing Assistant will assist the GBS Procurement EMEA team in sourcing and procuring goods and services required for company operations.

1. Process purchase requests from internal customers:

? Process ordering requests from internal customers and maintain accurate records of all transactions
? Set up new vendors in the ERP system following procedures
? Coordinate with vendors and suppliers to ensure timely delivery of goods and resolve any issues
? Assist in negotiating contracts and terms with vendors
? Monitor inventory levels and communicate with relevant teams to ensure availability of necessary items
? Follow up on goods receipt (GR)
? Ensure timely payments to suppliers together with Account Payable (Vendor Invoice Management)

2. Support reporting & spend analysis:

? Support the procurement team in data analysis and KPI reporting
? Maintain accurate and up-to-date files and documentation related to purchasing activities
? Run ERP reports and share results with procurement team

3. Maintain data in various systems

? Help buyers maintaining price info in system
? Help buyers maintaining a Contract Management System (CMS)
? Maintain year-orders in system

4. Arranging meetings with stakeholders:

? Do follow up meetings with main internal customers
? Ensuring good understanding of priorities of main stakeholders
? Help preparing supplier meetings

5. Miscellaneous

? Support team with practical arrangements, e.g. travel, end user statement etc
? Support resolution of escalated issues and seek advice when faced with complex issues / problems